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Add/Remove a Person in a Course Form

Add/Remove a Person in a Course Form

Ref # - 480

Instructor/Program Administrator

Here is a listing of the different roles available in the Learning Hub.

This form is used to manually add or remove a person in a course. This request must come from either the instructor in the current course, Program Administrator (PA) or Program Head. Ideally, people should not be manually added, and instead, be added via Banner. A Program Assistant or Program Head can email BCIT_Timetabling_Office@bcit.ca to indicate who needs access to a course. Once the employee is enrolled or removed from a course in Banner, they will be automatically enrolled/removed in the online course AND be able to login to BCIT systems (id.bcit.ca).

If you are a PA, you can also be added to the course template with Program Head approval. This will allow you to manage enrollment for all course offerings. Contact us if you need further help or an explanation of a template course.

YOUR INFORMATION
BCIT ID*
First and Last Name*
Email*
Your Position?*
Other Position
Add or Remove person?*
Will this person be added or removed in the following course?
- Add
- Remove
COURSE INFORMATION
Bulk Request if adding/removing several people
Attach/upload a file with a list of names and BCIT ID's and roles to be added to course/s. See 'Add a Person' Sample File for Instructions.
Accepted file types: csv, xls, xlsx, doc, docx, Max. file size: 64 MB.
Term*
Previous Term
Please enter the previous six digit term. Example 202110 for Winter 2021
Template Name
Example: NSNN-7700 or CRSNSNN-7700 or paste in the URL link
Name of Master or In Development course
Example: NSNN 7700 (In development) or paste in the URL link
Course Name
Examples: BHSC-8101 or BHSC-8101 (xlist) or paste in the URL link
Course Reference Number (CRN)*
Example 34812 - If course does not have a CRN please use Course Offering Code (found in course offering information). Or copy and paste the direct URL to the course
BCIT ID of Person(s) to be added*
BCIT ID# for each person to be added or removed in course. Click on the plus "+" icon to add another person.
First and Last Name*
First and Last Name for each person to be added in course. Example: Tom Smith. Click on the plus "+" icon to add another person.
Details on the different roles in the Learning Hub
Assignment Role*
Type of role/access needed or removed.
Note: ETS will manually enroll a TA/Marker. Official enrollment, however, may be necessary via Timetabling/Registration. TA/Markers enrolled officially will have 'Instructor' access in their course. To change this, please contact ETS.
Email Timetabling if INSTRUCTOR
Have you emailed Timetabling (BCIT_Timetabling_Office@bcit.ca) to add this person?
- Yes
- No
Timetabling
In order for instructors to login into BCIT (id.bcit.ca) the following details to the Timetabling department (BCIT_Timetabling_Office@bcit.ca): Term, CRN, A0 number and person’s name, Identify whether the person is the primary instructor or not and once a person is designated the primary instructor, all subsequent persons are entered as secondary.
PA role needs PHead approval
A PA added to a template to manage enrollment for all course offerings need to be approved by a Program or Department Head.
Remove previous PA?
Is there a previous Program Assistant or Program Coordinator that should be removed?
- Yes
- No
Previous PA
Please add the name and BCIT ID# of the person to be removed
Purpose*
Why does this person need to be added or removed manually? Can this be done via Banner? If adding a person, what functions do they need to do?
Additional Details - if necessary
Reminder
A Program Assistant or Program Head should email BCIT_Timetabling_Office@bcit.ca to indicate who needs access to the course. Once the employee is enrolled or removed from a course, they will be automatically enrolled/removed in the online course AND be able to login to BCIT systems (id.bcit.ca).
Email
This field is for validation purposes and should be left unchanged.

Add/Remove a Person in a Course Form

YOUR INFORMATION

COURSE INFORMATION

Timetabling

Reminder

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