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Add/Remove a Person in a Course Form

Add/Remove a Person in a Course Form

Ref # - 480

Instructor/Program Administrator

This form is NOT to be used for adding or removing registered students or assigned instructors to a course.

Students are automatically added to a course in the Learning Hub once they have successfully registered and paid. To add assigned instructors, your Program Assistant (PA) or Program Head (PH) must coordinate with the Timetabling Office.

** This form is intended for requesting access to the Learning Hub for individuals who are not registered students or instructors in a course. It is used to request access for roles such as Reviewers, Teaching Assistants (TAs), Peer Assistants (PAs), Peer Helpers (PHs), and similar positions.

Students added through this method will not appear in the official BANNER gradebook, and their grades cannot be officially submitted. Similarly, instructors added this way will not have the ability to submit final grades in myBCIT.

If you are a PA, you may also be added to the course template with approval from the Program Head. To proceed, the Program Head must complete the following form: Program Assistant Learning Hub Access Form. This access will enable you to manage enrollment across all course offerings. If you need further assistance or would like an explanation of what a course template is, please contact us.

Name
This field is for validation purposes and should be left unchanged.
YOUR INFORMATION
BCIT ID*
First and Last Name*
Email*
Your Position?*
Other Position
Add or Remove person?*
Will this person be added or removed in the following course?
- Add
- Remove
COURSE INFORMATION
Bulk Request if adding/removing several people
Attach/upload a file with a list of names and BCIT ID's and roles to be added to course/s. See 'Add a Person' Sample File for Instructions.
Accepted file types: csv, xls, xlsx, doc, docx, Max. file size: 64 MB.
Term*
Previous Term
Please enter the previous six digit term. Example 202110 for Winter 2021
Template Name
Example: NSNN-7700 or CRSNSNN-7700 or paste in the URL link
Name of Master or In Development course
Example: NSNN 7700 (In development) or paste in the URL link
Course Name
Examples: BHSC-8101 or BHSC-8101 (xlist) or paste in the URL link
Course Reference Number (CRN)*
Example 34812 - If course does not have a CRN please use Course Offering Code (found in course offering information). Or copy and paste the direct URL to the course
BCIT ID of Person(s) to be added*
BCIT ID# for each person to be added or removed in course. Click on the plus "+" icon to add another person.
First and Last Name*
First and Last Name for each person to be added in course. Example: Tom Smith. Click on the plus "+" icon to add another person.
Details on the different roles in the Learning Hub
Assignment Role*
Type of role/access needed or removed.
Note: ETS will manually enroll a TA/Marker. Official enrollment, however, may be necessary via Timetabling/Registration. TA/Markers enrolled officially will have 'Instructor' access in their course. To change this, please contact ETS.
Email Timetabling if INSTRUCTOR
Have you emailed Timetabling (BCIT_Timetabling_Office@bcit.ca) to add this person?
- Yes
- No
Timetabling
In order for instructors to login into BCIT (id.bcit.ca) the following details to the Timetabling department (BCIT_Timetabling_Office@bcit.ca): Term, CRN, A0 number and person’s name, Identify whether the person is the primary instructor or not and once a person is designated the primary instructor, all subsequent persons are entered as secondary.
PA role needs PHead approval
A PA added to a template to manage enrollment for all course offerings need to be approved by a Program or Department Head.
Remove previous PA?
Is there a previous Program Assistant or Program Coordinator that should be removed?
- Yes
- No
Previous PA
Please add the name and BCIT ID# of the person to be removed
Purpose*
Why does this person need to be added or removed manually? Can this be done via Banner? If adding a person, what functions do they need to do?
Additional Details - if necessary
Reminder
A Program Assistant or Program Head should email BCIT_Timetabling_Office@bcit.ca to indicate who needs access to the course. Once the employee is enrolled or removed from a course, they will be automatically enrolled/removed in the online course AND be able to login to BCIT systems (id.bcit.ca).

This form is NOT to be used for adding or removing registered students or assigned instructors to a course. Please contact the Timetabling department to have a person officially added or removed from a course.

Add/Remove a Person in a Course Form

YOUR INFORMATION

COURSE INFORMATION

Timetabling

Reminder

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