Class for Teams – Learning Tools – Class Managment

The Class Roster allows instructors to maintain the full list of people in your class. This list identifies who appears when using other features like the People list, Dashboard & Attendance. The Class Roster is also responsible for allowing who can access into your classroom, this is important particularly if you have participants joining you from outside your Learning hub course such as through a shared link or the Class Web App.

Note: Any participants that you add or delete to the Class Roster will not affect your Learning Hub course’s Classlist.

View the Roster

To view the Class Roster from inside you Class sessions, first select Learning Tools. Next, select Classroom Management and then Class Roster

Adding people

People can be added into the Class Roster of your classroom using one of three ways:

Sync LMS data

From the area where you schedule your Class meeting times, there is a button near the top called Sync LMS Data.

 

Clicking this button will automatically import everyone from the Classlist of your Learning Hub Course into your Class Roster.

 

We recommend clicking this button before having any students join for the first time inside a new course.

Adding them manually

You can manually add or remove individuals into your Class room’s roster.  To do so, from inside your classroom click on Classroom Management, Class Roster and on then on the Invite Users button on the top left.

You should see a screen titled Invite Users with the following tabs: Simple mode, Advanced mode and Bulk import. We recommend that you use Simple mode. Here type in the first name, last name and email of the individual, give them either the student or instructor role and click Invite to add them to the Class Roster. We recommend using this method for external participants like guest lecturers who cannot join your classroom through your Learning Hub course. Please make sure that the Send email on invite checkbox is ticked when adding these participants.

Joining from your Learning Hub course 

Students and staff who are already enrolled into the Classlist of your Learning Hub course will automatically populate into the Class Roster of your classroom by simple joining the room either through the Launch or Join Classroom buttons.

Delete people

You can only delete one person at a time.

1. View the roster.
2. Find the person you want to delete.
3. Select the person’s ellipses under the Actions column.
4. Select Delete.
5. Select Delete again to confirm.

Please note that if an individual still has access into your Learning Hub course, they can still enter your classroom and add themselves automatically into your Class Roster again by simply joining the classroom.

Edit people

From the Class Roster you can change a person’s name, email, and role in the class.

1. View the roster.
2. Find the person you want to rename.
3. Select the person’s ellipses under the Actions column.
4. Select Edit.
5. Make changes.
6. Select Submit.

Attendance is automatically taken so you don’t have to. In the attendance you’ll see if someone made it to class, were late, and the time they showed up.

Note: Attendance is only taken during scheduled class sessions. If you join a class when it isn’t scheduled to be live, attendance will not be tracked. There must be a date and time added to the class for the time you join in order to track attendance.

1. Select Learning Tools.
2. Select Class Management.
3. Select Attendance.

A new window opens. In this window you can see at-a-glance the total number of Students present, Students absent, and Students late that day.

You can also see each learner in the class and their attendance that day.

• Attendance:
  • Present: Joined the class that day.
  • Absent: Did not join the class that day or joined more than 15 minutes after the start time.
• Lateness: Joined the class that day 5-15 minutes after the start time.
• Time In: Time the person joined. If someone leaves and rejoins, the Time In is still the first time they joined that day.
• Time Out: Time the person left. If someone leaves and rejoins, the Time Out is the last time they left the session that day.

To view a cumulative report of a given learners’ attendance record, select the Students Report link from either the specific session date or the Student Summary option from the dropdown menu on the top left.

Edit attendance

You can manually mark each person’s attendance.

1. Select Learning Tools.
2. Select Class Management. Find the person you want to track attendance for.
3. Select Edit.
4. Use the menus to make changes.
5. Select Save record.

Download Attendance

You have the option to download attendance as a .csv file. To do so select the Download button from the top right corner of the Attendance menu and then save this file to a folder on your device.

The Class Dashboard presents activity information related to the class you just had. The Dashboard updates with the data after a session ends. Go back into the class to see the information.

1. From a class session, select Learning.
2. Select Class Management.
3. Select Dashboard.

View Class Detail

Upon opening the dashboard you will see engagement information for the whole class. The first metric you’ll see is Session Time. This shows how long the session was that day. It counts from the scheduled start to end time. If an instructor chooses to end the session for all when they leave, this is considered the new end time.

Next are the Instructor Talk Time and Total Participant Talk Time. These show the total minutes instructors or participants had their microphone on and talked in the session. Participants are anybody who is not an instructor or assistant in the class.

Along the bottom of the Dashboard is participant engagement information.

• Attendees: The number of people who joined the session. This number is out of the number of people in the Class Roster.
• Avg Participant Talk Time: The average number of minutes each participant in the class spoke during the session.
• Times Participants Raised Hands: The total number of times participants raised their hands.
• Times Participants Gave Feedback: The total number of times participants used React during the session.

For every metric there is a Semester Avg. The semester average shows the average data per session for each metric. The average is based on all sessions scheduled for the class.

View User Detail

If you want to see how individual learners are engaging, select View user detail. From here you can see:

• Role: Instructor, Assistant, Participant
• Talk Time: Total minutes that person had their microphone on and talked.
• Hand Raises: Total number of times that person selected Raise during the session.
• Feedback: Total number of times that person used React during the session.
• Stars: Total number of stars an instructor gave that person during the session.

Download metrics

To download the metrics shown on the dashboard tool, you can do so by clicking on the Download button near the top right. The metric screen you are currently viewing at the time (Class details or User details) is what will be downloaded. This data will be downloaded as .csv file.