Class for Teams – Recordings

1. Select the More button in the navigation bar inside the classroom
2. Select Record, a dialog will open with the following message:
   • This recording will capture audio and video of all users in the main room. Recording will start in a few seconds. Privacy mode is not available when you’re recording. Whiteboard is not captured in recordings, but is still available for use
3. Select Start recording.

When the recording starts you’ll see an alert that tells you the recording has started. You can also tell a recording is active by the red recording icon in the top left corner of the Class screen. If you see the recording in progress icon, the recording is on.

The following content is recorded by default

• Share Screen
• All webcams
• List of participant names and their roles (Students, Instructors, Guests, other roles)
• Audio (Microphones)
• Chat messages
  • Public Chat Thread (Everyone)
  • Select Private Chat Threads – Only threads that viewer of the recording has participated in will are visible to the viewer when they watch the recording. For example, if student1 and student2 have a private chat then only student 1 and student 2 will see the private chat messages when they watch the recording. The private chats between other students and instructors are not visible to them.

1. Select the More button along the top of the class screen.
2. Select Stop Recording. Confirm you want to stop the recording.

To view recordings go to the Class homepage by clicking on Activities > Class for Teams. Next, select the Recordings to see the list of Class sessions that have been recorded.

Click on Start Playback under the Actions column to view the recording playback

Refresh

Clicking on Refresh will trigger the recording to start processing over again. This option should only be clicked if the recording failed to process after the Class session was closed or if it is failing to load when you try accessing it.

Edit

Clicking Edit will allow you to change the default name of your recording as well as configure who has access to view your recorded Class Session. Please note that changing this will affect any externally shared links of your recording.

• Public – Anyone who has access to a shared link can view the recording.
• Instructors, assistants and students – Instructors, students, TA’s & staff such as Program Assistants can view the recording. Selecting this option will reveal an additional configuration menu labeled Edit student access. 
  • Use Site Settings – The same as the Session Time option below
  • All Students Can Access – All Students inside the course will be able to see the recording. This is regardless of whether they have participated in the Class Session or are part of the same Learning hub Group.
  •  Session Time – Allows only students who have participated inside the Class Session to view the recording. Other students will not be able to view the recording
  • Group – Only a specific students that have been enrolled into a Group created using the Learning Hub’s Group Tool can see the recording. Other students will not be able to view the recording.
• Instructors and assistants – Only Instructors can view the recording.

Copy Link

Clicking Copy Link will copy the recording’s link which you can past into a browser (Chrome, Safari or Edge only). Please note your recording link must be set to public to allow users from outside the Learning Hub to view recordings. We do not recommend sharing Class recordings outside the Learning Hub as Class recordings carry personally identifying information of participants. Please always check with participants before sharing links outside your Learning Hub course. If you are unsure please contact the BCIT IAPO (privacy@bcit.ca) for guidelines.

Download

Clicking Download will download an mp4 file of the captured recording. This file will only contain only the raw footage of your webcam and any media that you have shared using the Share Tool (and additional recording modes if they have been made active).

View analytics

Clicking on View Analytics will show you the total number of times the recording has been viewed by users and when the last time someone viewed the recording at.

Delete

Click on this will permanently delete your Class Session’s recording. WARNING this process is irreversible we cannot guarantee that any deleted recordings can be restored