Kaltura My Media – Overview

You can upload or create new media in My Media using the options under the + Create button.

Upload

Upload video, audio or image files from your desktop (e.g., .mp4, .mov, .wav, .jpg, .png, etc…).

Capture

Download Kaltura Capture (for mac or windows only) to record long‑form content such as lectures. Recordings are saved to your device and can be uploaded to My Media at any time.

Express Capture

Use your webcam to quickly record short videos. Express Capture is ideal for introductions, quick updates, or brief demonstrations.

Video Quiz

Convert any Kaltura video into an interactive quiz with multiple‑choice, true/false, or short‑answer questions. Quiz entries can sync with the Learning Hub’s Grades tool. Please note quizzes can only be created using video entries.

Stitch Videos

Combine multiple Kaltura entries inside your My Media repository into a single video. Perfect for assembling clips or segment recordings.

YouTube

Import YouTube videos into My Media using their embed code. Note that editing options may be limited due to YouTube’s API restrictions.

Draft Entry

Create placeholder entries before uploading media files. This is helpful when planning content ahead of time.

After creating a media entry, you must complete all required metadata fields before the entry can be published into any course. Missing metadata is the most common reason an entry cannot be published.

The required fields are:

• Name
• Creator Name
• Creator Email
• School or Department
• Copyright Permissions
• Creative Commons License
• Disclaimer (if applicable)

If you are unable to publish an entry in your course, it is likely missing one or more of these fields. To fix this, open My Media, locate the entry, select Edit, and complete the missing fields under the Details tab

Use the search bar and available filters in the top-left corner of My Media to quickly locate specific entries. Search by keywords, media type, date, or other filters to narrow down your results and find the exact content you need.

Use My Folders to organize your Kaltura media. Select My Folders from the top-left corner of My Media, then click + to create and name a new folder. To move items into a folder, select the checkbox beside each media entry, choose More Actions, and select Add to Folders. Then choose the destination folder to complete the move.

Delete entries inside Kaltura My Media. Single entries can be deleted by clicking the ellipses dropdown menu on an entry and then selecting the delete option.

Multiple entries can be deleted by ticking the checkbox next to each entry and then selecting the delete option that appears at the top of My Media.

Deleted entries are sent to the Recycling Bin for 30 days before they are auto deleted permanently.

If an entry has been published, deleting from My Media will automatically remove it from all locations where it’s been shared. Restoring deleted entries from the Recycling Bin will also automatically reactivate the entry everywhere it has been published.

Access analytics for all your entries by selecting My Analytics at the top of My Media. To view analytics for a specific entry, click the ellipses beside the item and choose analytics from the dropdown menu. This provides insights into views, engagement, and other performance data.

Edit a media entry by clicking the ellipses menu and selecting Edit.

From the Edit page, you can modify several aspects of your entry:

• Details – Update metadata (required for publishing)
• Publish – Publish the entry to selected courses
• Options – Allows viewers to create clips or copy an entry
• Thumbnails – Upload, capture, or auto‑generate a thumbnail
• Downloads – Enable or disable downloading
• Captions – View or edit captions
• Attachments – Upload supporting files (PDFs, Word docs, etc.)
• Timeline – Add chapters or slides

Note that some options may be restricted from view depending on the type of entry you are editing.

Use the Kaltura Editor to make significant changes to a media entry, create a copy, or convert it into a quiz. To open the editor, click the ellipses beside the entry, select Edit, and then choose Launch Editor.

The Kaltura Editor includes three main tools, available from the left-side menu:

• Video Editor – Trim your entry, split segments, or add fade‑in and fade‑out transitions.
• Kaltura Quiz – Convert the entry into a Kaltura Quiz.
• Hotspots – Add interactive elements such as pop‑ups, informational callouts, or clickable links.

Publish Kaltura entries to a course’s Media Gallery directly from My Media. To publish a single entry, open the ellipses menu and select Publish status.

Next, choose Change publish locations to choose a Media gallery.

Then, select the course Media Gallery and click Save Changes.

To publish multiple entries, select the checkboxes beside the entries you want to publish, then choose Publish from the top and follow the same steps shown above.